Employee Business Services
General Purchasing Information
– Martin Methodist College functions off a fiscal year of July 1st-June 30th.
– Martin Methodist College operates under FASB as a Not-For-Profit Private University. If a tax exempt certificate is needed by a vendor please contact Hector Lora (Accountspayable@martinmethodist.edu), A/P Supervisor, and one will be provided to the vendor.
– A Purchase Order is required in advance of all purchases before purchases are made on behalf of the college. Any orders placed on behalf of a college employee without a purchase order will be the sole responsibility of that employee.
– A college credit card can be checked out from the Business Office. For travel purposes, a request should be made as far in advance as possible. Once purchases are made the employee responsible for the charges must fill out and turn in an Employee Expense Report Form-Credit to the Business Office within 3 days of making the purchase. Failure to do so could result in an automatic payroll deduction for the amount charged to the credit card without proper notification
– Martin Methodist has a Wal-Mart Credit Card and all purchases made at Wal-Mart require use of the Wal-Mart Credit Card; this card can be checked out from the Business Office. Wal-Mart Cards require a requisition (Ereq) after your purchase is made through the Web Purchasing Systems. You will need to create the requisition within three days from the day of purchase. Failure to do so could result in automatic payroll deduction without proper notification.
– Employee Reimbursements for Out-of-Pocket College expenses should be kept to a minimum of $500 or less by checking out a credit card from the business office. If Out-of-Pocket expenses occur please use the Employee Expense Report Form-Cash to be reimbursed for these expenses. Once reimbursement requests are submitted a check will be issued to you within 10 working days of Business Office Receipt. The college will not refund tax charges.
WebPurchasing User Guide
WebPurchasing is our current requisition system. This system is used to create your Purchase Orders through an on-line system that generates a requisition and sends it through the approval process. Once your requisition has been approved by your direct supervisor, the CFO, and the Accounts Payable Supervisor, a purchase order will be generated and you will receive an e-mail that will authorize you to make your purchase.
It is important to understand the WebPurchasing System; if you have not viewed the WebPurchasing Power Point, please do so before logging into WebPurchasing. If you have additional questions regarding WebPurchasing, please make an appointment with Hector Lora, the Accounts Payable Supervisor and he will be happy to assist you with any questions that you may have regarding this system.
New Vendor Additions
Martin Methodist has accounts set-up with most local and many regional vendors. Please check the WebPurchasing System to see if the company you are ordering from is a current vendor in the Martin Methodist System.
A new vendor may require a tax-exempt certificate from Martin Methodist, if you need a copy of the tax-exempt certificate faxed please contact the A/P Supervisor at the link below.
If a new vendor is necessary for you to complete your requisition, please have your vendor complete the W-9 and forward it to Hector, Accounts Payable Supervisor and your new vendor will be added to the system.
This section is under construction. Thanks so much for your patience as we update.
EMPLOYEE FORMS & INFO
– Absence Request Form-Staff
– Absence Request Form- Faculty
– Academic Infraction Report Form
– Copier/Printer Supply Request Form
– Credit Card Request Form
– Curriculum Proposal Form
– Employee Tuition Remission Form
– Expense Report-Credit Card
– Expense Report- Gas Card
– Expense Report- Out of Pocket
– Employee Handbook
– General Education Curriculum Proposal Form
– Graphic Request Form
– Out-of-class activities report
– Prospect Action Form
– Summer Youth Program for Faculty and Staff
– Travel Request Form
– Work-Study Timesheet
– W-4 Form
Forms needed for New Vendors
– New Vendor Information form
– W9 – Form
Martin Methodist College Employee Handbook
Martin Methodist enjoys an excellent reputation, which is due in no small measure to dedicated faculty, and staff, whose hard work and commitment are essential to our success.
Martin Methodist is a community that emphasizes respect, trust, cooperation and collaboration. The benefits, services, policies and procedures outlined here have been designed to foster those values.
This handbook has been compiled to be a convenient guide and can help answer many of the questions you may have. Please familiarize yourself with it and use it as a reference. It is important to remember, however, that each situation is unique and judgment must be used in applying policies fairly and equitably.
We hope you find your time at Martin Methodist challenging and rewarding as we work together to maintain and improve our learning community. If you have any further questions concerning the material described in this handbook, contact Human Resources.
The mission of the Martin Methodist Department of Human Resources is to promote a positive and productive working environment by serving the needs of the employees and the college.
Employment at Martin Methodist College
Martin Methodist seeks to attract and retain highly qualified staff and faculty who will share our values and support our mission and vision. Martin Methodist is committed to being one of the leading small, nurturing, liberal arts colleges in the southeast.
Human Resource Information
Employee HR Information can be obtained from Jamie Hlubb at firstname.lastname@example.org
Martin Methodist College is committed to equal opportunity in employment and education and will maintain an environment free of unlawful discrimination. The College does not discriminate on the basis of race, color, religion, national origin, gender, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, veteran status, or on any other basis prohibited by Federal, State, or local law in the recruitment and admission of students, the recruitment and employment of Employees, faculty, and staff, or the operation of any of its programs. The College complies with the applicable nondiscrimination and affirmative action titles and sections of the Civil Rights Act of 1964, Federal Executive Order 11246, Educational Amendments of 1972, Rehabilitation Act of 1973, the Vietnam Era Veterans Readjustment Assistance Act of 1974, the Age Discrimination in Employment Act of 1967, and the Age Discrimination Act of 1975, Equal Pay Act of 1963, Americans with Disabilities Act of 1990, Genetic Information Nondiscrimination Act of 2008, along with all applicable amendments thereto.